Abercrombie & Fitch Co. 8-K
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 8-K
CURRENT REPORT
Pursuant to Section 13 or 15(d) of the
Securities Exchange Act of 1934
Date of
Report (Date of earliest event reported): June 20, 2006 (June 14, 2006)
ABERCROMBIE & FITCH CO.
(Exact name of registrant as specified in its charter)
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| Delaware
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1-12107
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31-1469076 |
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(State or other jurisdiction
of incorporation)
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(Commission File Number)
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(IRS Employer Identification No.) |
6301 Fitch Path, New Albany, Ohio 43054
(Address of principal executive offices) (Zip Code)
(614) 283-6500
(Registrants telephone number, including area code)
Not Applicable
(Former name or former address,
if changed since last report)
Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the
filing obligation of the registrant under any of the following provisions:
o Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425)
o Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12)
o Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR
240.14d-2(b))
o Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR
240.13e-4(c))
Item 5.05. Amendments to the Registrants Code of Ethics, or Waiver of a Provision of the Code
of Ethics.
On June 14, 2006, the Board of Directors of Abercrombie & Fitch Co. (the Registrant) adopted
amendments to the Registrants Code of Business Conduct and Ethics (the Code) (i) to clarify the
interpretive and administrative functions to be performed under the Code by the Registrants
General Counsel and the Registrants Director of Internal Audit, (ii) to conform the text of the
Code to certain amendments previously adopted by the Registrants Board of Directors to the
Registrants Whistleblower Policy and the Registrants Policy Statement Regarding Trading in the
Registrants Securities and Compliance with Federal Securities Laws, and (iii) to incorporate, as
an appendix to the Code, a Code of Ethics for Senior Financial Officers. The Code, as amended, is
being filed as exhibit 14 to this Current Report on Form 8-K and has been posted on the
Registrants website (www.abercrombie.com).
Item 9.01. Financial
Statements and Exhibits.
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through (c) Not applicable |
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Exhibits: |
The following exhibit is being filed with this Current Report on Form 8-K:
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| Exhibit No. |
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Description |
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| 14 |
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Abercrombie & Fitch Co. Code of Business Conduct and Ethics |
SIGNATURE
Pursuant to the requirements of the Securities Exchange Act of 1934, the Registrant has duly
caused this report to be signed on its behalf by the undersigned hereunto duly authorized.
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ABERCROMBIE & FITCH Co. |
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Dated:
June 20, 2006
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By:
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/s/ Michael W. Kramer |
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Michael W. Kramer
Senior Vice President and Chief Financial Officer |
INDEX TO EXHIBITS
Current Report on Form 8-K
Dated June 20, 2006
Abercrombie & Fitch Co.
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Description |
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14
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Abercrombie & Fitch Co. Code of Business Conduct and Ethics
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Exhibit 14
Exhibit 14
Abercrombie & Fitch Co.
CODE OF BUSINESS CONDUCT AND ETHICS
OVERVIEW
Success in personal or business relationships requires conduct dictated by four basic principles:
honesty, integrity, intellect and compassion. While deviation from these principles sometimes
appears to produce benefits, these benefits are generally short lived and lead to long term
damaging results.
It is the policy of Abercrombie & Fitch Co. (A&F) and its operating subsidiaries (the Company)
to adhere to the highest standards of integrity and to apply these standards fairly and
consistently in every area of the business throughout the world. Every associate, including every
officer and director (collectively associates), shares an obligation to protect and strengthen
the reputation of the business in all relationships with customers, associates, suppliers,
competitors, investors, and governmental agencies.
Each associate is commissioned by the Company to diligently perform assigned processes and work.
These duties will involve business relationships with individuals both inside and outside the
Company, and with other companies and organizations. In performing their duties, associates must
act in accordance with the law, fully considering the Companys rights, interests and ethical
responsibilities. It is prudent for each associate to protect his or her own good reputation and
also that of the Company, and to avoid transactions or situations in which his or her own interests
conflict, or could be construed to conflict, with those of the Company.
It is not possible to cover all situations to which this Code of Business Conduct and Ethics (the
Code) applies. Consequently, all associates may from time to time encounter situations that
require interpretation, and they should not proceed with any questionable activities until proper
clarification is received. Any questions regarding the interpretation of laws, rules or
regulations as they apply to the operations of the Company should be referred to the Vice
President, Human Resources, the Vice President, Finance, the Chief Financial Officer, the Director
of Internal Audit, the General Counsel or the Chief Operating Officer of A&F for resolution.
This Code has been adopted by the Board of Directors of A&F to demonstrate to the public and A&Fs
shareholders the importance that management and the Board of Directions place on ethical conduct.
The Code outlines certain specific areas where associates should exercise good judgment and, in
some cases, caution as they discharge their decision-making responsibilities as they relate to
Company affairs.
COMPLIANCE WITH LAWS, RULES AND REGULATIONS
Every associate, while acting on behalf of the Company, will comply with all applicable
governmental laws, rules and regulations. Company transactions that are unusual in nature may
require review by outside auditors or counsel before proceeding.
Officers of the Company will diligently review all foreign, federal, state or local laws, rules,
regulations or administrative procedures that affect the operation of the business. Compliance
will be monitored and detected deviations will be promptly corrected.
Merchandise offered for sale by the Company will comply with all known safety standards. This will
not only meet legal requirements but also serve to promote brand quality. It is expected that all
advertising to the public regarding merchandise quality or pricing will be true and not in anyway
intentionally misleading or deceptive.
Associates responsible for purchasing or producing merchandise will be required to understand and
ensure compliance with applicable laws, rules, regulations and policies as well as the Companys
guidelines for vendor standards and relationships.
It is expected that the Company and all associates will comply with all computer software copyright
laws. The use of computer software on PCs or other computers by associates in any manner not
specifically authorized by the Companys guidelines is prohibited.
The Company will adhere to its employment policies of non-discrimination as it relates to race,
color, religion, age, gender, sexual orientation or handicap and will ensure compliance with all
legal and other regulations governing employment. Management will not tolerate discrimination of
any kind among associates, including sexual or racial harassment.
The Company will fully cooperate with law enforcement authorities to aid in the investigation and
appropriate prosecution of any associated individual(s) involved in alleged illegal activity.
PAYMENTS TO GOVERNMENTAL OFFICIALS
The U.S. Foreign Corrupt Practices Act prohibits giving anything of value, directly or indirectly,
to foreign governmental officials or foreign political candidates in order to obtain or retain
business. The promise, offer or delivery to an official or employee of the U.S. government of a
gift, favor or other gratuity is likewise prohibited. State and local governments may have similar
rules.
Associates who may be affected by these laws, rules and regulations must understand when their
actions may violate them and place the Company, as well as themselves, in jeopardy.
No gift or payment of any questionable, improper, or illegal nature will be allowed by or on behalf
of the Company, directly or indirectly, regardless of motive, to or for the benefit of any
governmental agency, officials, or their families or associates. Governmental officials include
elected or appointed officials of any foreign or United States federal, state, county, municipal or
other political subdivision, and agencies thereof.
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Social amenities, reasonable entertainment, and other courtesies within Company policy may be
extended to governmental officials only to the extent customary and proper in the jurisdiction in
which offered. Expensive gifts or lavish entertainment will not be offered or furnished to any
governmental official.
POLITICAL CONTRIBUTIONS
No associate shall, on the Companys behalf or on Company time or premises, solicit contributions
for an political party, organization or committee or any candidate for public office, except in
connection with a solicitation on behalf of any political action committee established by the
Company, or other solicitation approved by the Chairman, Chief Executive Officer of A&F. No
associate may use coercion of any kind in connection with any permissible solicitation. No
associate may use Company funds or property in support of any political party, organization or
committee, or any candidate for public office unless it is permitted by law and approved by the
Chairman, Chief Executive Officer.
ACCOUNTING RECORDS AND FINANCIAL STATEMENTS
All transactions directly or indirectly affecting the Companys financial statements and public
disclosures will be properly and accurately recorded in the General Ledger and appropriately
documented. No Company funds or assets that are not disclosed or recorded will be established or
maintained, directly or indirectly, for any purpose. All recorded entries will conform to
Generally Accepted Accounting Principles, applicable legal requirements and the Companys internal
controls. False or misleading records, information or accounting entries, as to either purpose or
amount, are prohibited.
It is critical that the reports and documents A&F files with or submits to the Securities and
Exchange Commission and other public communications made by the Company be complete, fair,
accurate, timely and understandable in all material respects.
Company financial executives and associates directly responsible for specific accounting records
will cooperate fully with outside public auditors retained to verify the accuracy and reliability
of financial statements and reports.
Periodically, and when relevant, Company financial executives, internal auditors and its
independent auditors will confirm to the Audit Committee of the Board of Directors of A&F that they
are not aware of any material misstatements or omissions in accounting records or documents, or
have any concerns about the disclosure under the managements discussion and analysis section of
a report.
Additionally, the Companys internal and independent auditors will consult with the Audit Committee
of the Board of Directors of A&F on a regular basis to report any identified weaknesses or concerns
with respect to internal controls and measures taken to correct or remedy such weaknesses or
concerns.
The Companys documented Accounting and Operating Policies will be made available to all
appropriate associates for constant reference when needed. These Policies will be maintained
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and revised in accordance with related changes in legal or accounting regulations and internal
control or operating practices.
Senior Financial Officers are also subject to the Code of Ethics for Senior Financial Officers,
See Appendix: Code of Ethics for Senior Financial Officers.
CONFLICTS OF INTEREST AND CORPORATE OPPORTUNITIES
A conflict of interest can arise when an associate takes actions or has interests that may make it
difficult to perform his or her work for the Company objectively and effectively. Conflicts of
interests also arise when an associate, or members of his or her immediate family, receive improper
personal benefits as a result of his or her position in the Company, whether received from the
Company or a third party.
If any associate receives a gift or anything else of meaningful value from a supplier or potential
supplier, it should be immediately returned. If it is not practical to return the item, the donor
should be informed of the Company policy and the gift will be turned over to the Company. If any
associate has a question regarding the appropriateness of a gift, they should contact A&Fs Vice
President, Human Resources, Vice President, Finance, Chief Financial Officer, Director of Internal
Audit, General Counsel or Chief Operating Officer for guidance.
A conflict of interest may also arise if an associate has an interest in a transaction to which the
Company is a party, competes with the Company or takes advantage of an opportunity that belongs to
the Company. Associates are prohibited from taking for themselves opportunities that properly
belong to the Company or are discovered through the use of the Companys property, information or
position; using the Companys property, information or position for personal gain; or competing
with the Company.
The Companys property also includes confidential information as well as certain corporate
opportunities which may be disclosed to the Companys associates while carrying out their duties
for the Company. The Company strives to provide information to associates and the public which is
accurate, complete, relevant, timely and understandable. No associate of the Company should
disclose any such confidential information except when disclosure is authorized or legally
mandated, or utilize such confidential information or corporate opportunity for his or her own
personal gain. Each associate has a duty to advance the best interests of the Company and, except
with the prior approval of the Chairman, Chief Executive Officer and/or Board of Directors of A&F,
to refrain from engaging in any conduct which may compete with the Company or interfere with the
Companys pursuit of it business opportunities.
Theft, carelessness and waste of the Companys assets have a direct impact on the Companys
profitability and cannot be tolerated. Associates are entrusted with the use of Company assets and
resources for legitimate business purposes. Those individuals authorized to use funds of the
Company are responsible for assuring the Company receives proper value in return. The use of the
Companys funds for personal, improper or illegal purposes is strictly prohibited and the Company
will take appropriate action, including notifying the appropriate civil authorities, if this
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principle is violated and in any such case, disciplinary action will be taken. Further, the use of
any assets of the Company in a manner that is offensive, disruptive or destructive is prohibited.
At managements discretion, selected associates will be required to sign a Confidentiality
agreement, either when they begin employment or when they are transferred to a position allowing
access to confidential or trade secret information.
An officer or other employee of the Company may not provide managerial or consulting services or
serve on the board of directions (or similar body) of any concern that competes or has business
relations with the Company without prior approval from the Chairman, Chief Executive Officer and/or
Board of Directors of A&F.
It may not always be clear when a situation results in a conflict of interest. All questionable
situations should be appropriately reported and a determination made. When an associate faces a
potential conflict of interest, all information regarding the issue should be reported to the
Company for review. If a potential conflict arises concerning an officer or director of the
Company, information should be given to the chairperson of the Audit Committee of the Board of
Directors of A&F for review. The affected individual will be given counsel to properly resolve the
potential conflict of interest.
CODE OF BUSINESS CONDUCT AND ETHICS COMPLIANCE
Internal auditors, as part of our regular procedures, will assess compliance with this Code. Any
matters discovered by them that appear to violate this Code will be investigated and serious
violations reported to the Audit Committee of the Board of Directors of A&F and the Chairman, Chief
Executive Officer.
The Companys outside independent auditors will report in writing to the internal auditors and the
Vice President, Finance any matter discovered during their examination of the Companys financial
statements that appear to violate this Code.
All management associates will be required at least annually to affirm, to the best of their
knowledge, that they have complied with this Code, have no knowledge of any violation of this Code
not previously reported and have not been requested to engage in any activity in violation of this
Code. Associates may also be required to submit detailed information on any related business
interest in which they or their immediate family are involved.
The failure of any associate of the Company to comply with this Code will result in disciplinary
action which, depending on the seriousness of the matter, may include reprimand, probation,
suspension, demotion or dismissal, and possible civil or criminal action. Disciplinary measures
will apply to supervisors and senior executives who condone questionable, improper, or illegal
conduct by those associates reporting to them or who fail to take appropriate corrective action
when such matters are brought to their attention, or who allow unethical or illegal conduct to
occur because of their inattention to supervisory responsibilities.
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REPORTING ILLEGAL/UNETHICAL BEHAVIOR
Any associate who knows or has reasonable cause to suspect another associate of any conflicts of
interest or other violations of this Code is expected to inform his or her supervisor or to report
his or her suspicions in accordance with the Companys Whistleblower Policy to facilitate
disclosures, encourage proper individual conduct and alert management and the Audit Committee to
potential issues before encountering serious consequences. Any associate who becomes aware of any
violation of this Code should follow the procedures for reporting the violation contained in the
Whistleblower Policy. A copy of the Companys Whistleblower Policy can be found on the Corporate
Governance page of the Companys Web site located at www.abercrombie.com.
CONFIDENTIALITY
To ensure all associates will not feel intimidated or uncomfortable reporting possible Code
violations, the Company has engaged an outside third party to receive and log associates calls.
The manner in which the caller may contact this outside third party is described in the Corporate
Governance page of the Companys Web site located at www. abercrombie.com. That third party will
forward related information to Human Resources for investigation. Calls reporting possible store
theft will be immediately reported to Store Security for follow up. Associates will be allowed
anonymity in all instances. Alleged financial or accounting infringements will be investigated by
internal auditors, and results reported to responsible financial executives or the Audit Committee
of the Board of Directors of A&F when applicable. Records will be maintained for each incident
showing the results of investigation and any disciplinary action taken. Any violation considered
material to financial results will be reported to Audit Committee of the Board of Directors of A&F
and any other required disclosures made.
The Company will not permit retaliation of any kind by or on behalf of the Company and its
associates against good faith reports or complaints of violations of this Code or other illegal
conduct.
INSIDER TRADING
The Company has adopted a Policy Statement Regarding Trading in Company Securities and Compliance
with Federal Securities Laws, dated February 13, 2006. All trading in securities by associates
must be conducted in accordance with this Policy Statement, a copy of which shall be made available
to each associate.
CUSTOMERS AND SUPPLIERS; FAIR DEALING
Business relationships with customers and suppliers of goods and services will emphasize a
continuing business purpose of mutual benefit. The Company will discharge its obligations to its
customers and suppliers in a manner which reflects a strong sensitivity and concern for social
responsibility and ethical dealings, and will maintain its solid reputation for honesty and
fairness in all transactions. Every associate shares an obligation to protect and strengthen the
Companys good reputation in all relationships with customers and suppliers. Each associate will
endeavor to deal fairly with the Companys customers, competitors, suppliers and other associates.
No one should take unfair advantage of anyone through manipulation, concealment, abuse of privileged
information, misrepresentation of material facts or any other unfair dealing practice.
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Appendix: Code of Ethics for Senior Financial Officers
Purpose
It is the Companys intention to provide all stockholders with the highest degree of
confidence that its financial control systems are implemented and maintained by Senior Financial
Officers who exhibit the highest degree of integrity and are free from actual or apparent conflicts
of interest. Therefore, the Company has adopted a specific Code of Ethics for Senior Financial
Officers (Financial Code of Ethics), which is in addition to this Code of Business Conduct and
Ethics.
Standard of Conduct
This Financial Code of Ethics applies to all Senior Financial Officers of the Company. The
term Senior Financial Officer shall mean the Chief Executive Officer, Chief Financial Officer,
Controllers, Treasurer, all Vice Presidents in the Finance Department and other designated
financial Associates. Under this policy, the Companys Senior Financial Officers are expected to
conduct the financial, accounting, reporting, and auditing activities of the Company in compliance
with all laws and regulations and in accordance with the highest ethical standards. Each Senior
Financial Officer is also responsible to do the following:
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Act in all Company financial and accounting matters as a model of honesty, integrity
and fair dealing; |
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Owe and fulfill the highest duty of care to the Company over any personal, other
professional or third party interests; |
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Avoid becoming involved in or approving any transaction or project that creates an
actual or apparent conflict of interest between the Senior Financial Officer, his or her
family, other third parties and the Company; |
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To the maximum extent possible, take actions and develop financial and accounting
procedures that ensure that the Companys books and records are accurate, and in
conformance with recognized and required accounting standards, nationally and
internationally; |
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Report any proposals or attempts by others to record transactions inaccurately or
improperly to keep transactions off the Companys books and records, and never approve,
permit, or engage in such accounting practices; |
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Report any proposals or attempts by others to cause such Senior Financial Officer to
engage in any negotiations for intended off-the-books transactions, activities or
projects; |
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Never approve, authorize or participate in any activity that involves the falsification
of documents or accounts, the making of misleading or intentionally
incomplete entries into the Companys books and records, or in any documents provided to
external auditors or government agencies, or other authorized third parties; |
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Report any proposed changes in Company accounting policies and practices to appropriate
Company officers, including a specific statement of why the accounting change has been
proposed and a recommendation as to whether and on what basis it should be approved or
implemented; |
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Provide assurance that the financial and accounting aspects of all proposed project
activities, reports, or other business is lawful, accurate, complete, in conformance with
corporate policy and procedure and not characterized or developed to mislead; |
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Ensure to the maximum extent possible that no officers or directors use Company funds
or assets for personal benefit, the benefit of their relatives or other third parties; |
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Provide full, fair, timely, accurate and understandable disclosure in the periodic
reports required to be filed by the Company and of, as appropriate, any violation of
Company financial and accounting policies or procedures; |
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Engage in dealings with outside and internal auditors that are open, honest, and
non-misleading, and which do not seek to exert undue influence on their work for the
Company; |
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Provide periodic assurance to the Finance Review Team, in an agreed upon format, that
internal financial control systems are adequate to detect fraud in the financial books,
records and accounts of the Company; |
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Comply which rules and regulations of federal, state and local governments, and other
appropriate private and public regulatory agencies; |
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Respect the confidentiality of information acquired in the course of work except when
authorized or otherwise legally obligated to disclose; |
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Proactively promote ethical behavior as a responsible partner in the work environment
and the community; and |
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Achieve responsible use of and control over all Company assets and resources. |
The Financial Code of Ethics for Senior Financial Officers is not limited to the actions
described above, nor is it intended to address or anticipate all situations involving Senior
Financial Officers with respect to the reliability and accuracy of Company books, records, and
accounts, as well as the integrity of all financial disclosures and financial dealings of the
Company.
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